DigitalNation BMS — Financial Reports

The question comes. “Did I make a profit this month?”

You’re not sure.

Sales happened. But where did the money go?

• Rent, electricity, salaries — all paid
• Some to suppliers, some still due
• Household expenses out of the shop too
• Some stock sitting in inventory

What’s actually left? You don’t know.

You dig through the notebook, pull out the calculator, spend two hours — and even then, doubt lingers.

And the biggest problem — how to plan next month?

DigitalNation BMS (Business Management Software) Financial Reports — the real numbers, one click away.

Three reports — telling you the complete truth about your money:

• Cash Flow — where money came from, where it went
• Profit & Loss — real profit or loss
• Expense Report — expense detail

Month-end takes two seconds — not two hours.

Three reports — three angles

Three ways to understand your money:

They’re Tabs 6, 7, and 8 on the Reports page.

Tab 6 — Cash Flow

What it is

The journey of your money — where it came from, where it went.

This report is not about profit — only about cash movement.

Top cards — quick numbers

Graphs — money as a picture

• Daily inflow — line graph
• Daily outflow — separate line
• Net — difference, in graph
• Cash balance — over time

Table — every transaction’s detail

Click any row → the relevant page (sale, purchase, or expense)

Filters

PDF print

• Click “PDF” → full cash flow
• For banks / loans — proof of business
• For your accountant — financial report

When to use

💡 Pro tip: On the 1st of every month, save last month’s Cash Flow PDF. Yearly comparison becomes easy.

Tab 7 — Profit & Loss

What it is

The true picture of your business — sales minus all expenses.

How it differs from Cash Flow:

• Cash Flow — movement of money
• P&L — actual profit or loss (some things may be on credit)

Report structure

P&L works like:

Sales (Revenue)
    − Sales discounts
    = Net Revenue
    
− Cost of Goods Sold (COGS)
    = Gross Profit
    
− Expenses
    = Net Profit

Top cards — quick numbers

Graphs

• Profit line — over time
• Sales vs expenses — comparison graph
• Profit margin % — trend

Table — in detail

Meaning: on 500,000 in sales, 65,000 profit — 13%.

One number tells the whole story:

• If profit is positive — the business is running
• If negative — something’s wrong, find out where

Filters

PDF print

• Click “PDF” → full P&L
• For your accountant — ready report
• For a bank — proof of business growth
• For yourself — monthly comparison

When to use

💡 Pro tip: Save P&L PDF every month. At year-end — 12-month comparison. Which month was best, and why — this is your learning opportunity.

Tab 8 — Expense Report

What it is

A full detail of all your expenses — where they went, how much, why.

Report structure

Top cards — quick numbers:

Graphs

• Category split — pie chart (rent, electricity, salaries, others)
• Daily expenses — bar graph
• Monthly trend — line graph
• Vs last month — both lines

Table — every expense’s detail

Click any row → full detail (receipt, notes)

Category split

Meaning: the biggest expense is — salaries (50%). This informs decisions — are there too many staff? Or are they performing well?

Filters

PDF print

• Click “PDF” → full report
• For accountant — all expenses
• For yourself — monthly comparison
• For budgeting — planning

When to use

💡 Pro tip: At the start of each month, make an Expense Budget for the coming month. At month-end, compare with the report. You’ll see where you’re losing control.

Before & After BMS

Same money. Same business. Just the full picture, every month.

DigitalNation Support — when a financial report gets confusing

Sometimes a number doesn’t look right. Sometimes the expense summary seems off. Sometimes the P&L calculation is unclear.

Don’t worry. DigitalNation Support is with you:

• Verify the numbers
• Understand the P&L calculation
• Understand COGS and expense classification
• If an entry is wrong — correct it
• Via WhatsApp or call, quickly

We never change your data silently. Every change is dated and logged.

Frequently asked questions

Important notes

💡 Check P&L every month The real profit or loss number. Don’t skip any month.

💡 Make expense entry a habit Enter every expense immediately — tea, rent, salaries, all. Incomplete entry = wrong P&L.

💡 Always record purchase price Without purchase price per product, P&L is incomplete.

💡 Use Cash Flow to spot cash crunches If there’s profit but no cash — check Cash Flow. Money may be stuck in credit.

💡 Use expense categories Put expenses in the right category. You’ll clearly see where to cut back.

💡 Save PDFs monthly 12 months of PDFs — annual comparison, tax filing, bank applications — all easier.

Flow

Dashboard ← Reports ← Financial Reports
    ↓
Cash Flow ← money in and out ← graphs + tables
    ↓
P&L ← sales − COGS − expenses = net profit
    ↓
Expense Report ← all expenses by category
    ↓
Date range ← filter ← build PDF
    ↓
For yourself ← for accountant ← for bank ← for tax
    ↓
Result: month-end truth, not guesswork;
seconds, not hours; a clear picture, not confusion.

Related sections

• Reports Overview — Overview of all 10 reports
• Sales & Purchases Reports — Sales and purchases
• Ledger Reports — Customer and supplier accounts
• Stock Reports — Stock status
• Expenses — Entering expenses

Next: Stock Reports — Stock status and product performance