DigitalNation BMS — Sales

The sale is done. The payment isn’t.

“Bhai, I gave it last week.”

You open the notebook. Torn page. Half-written entry.

You try to remember — was it 8,000? Or 5,000? Nothing is certain.

The customer waits. You can’t prove anything. He leaves.

Next time, he buys from a different shop.

DigitalNation BMS (Business Management Software) ends this.

Every sale — in one place, in a moment, fully recorded.

The customer arrives. You create the sale. Everything is automatic:

• Products — what was sold, how many pieces
• Price — full amount, with discount if any
• Payment — cash, partial, or credit
• Customer — if registered, ledger updated instantly
• Warranty — when it starts, when it ends — tracked in Warranty
• IMEI — which exact unit went to whom

One sale, a complete picture.

Every sale, fully tracked

In BMS, every sale comes with:

• Invoice number — auto-generated, your prefix
• Date and time — precise entry for every sale
• Customer — registered or counter
• Payment status — paid, partial, credit, cancelled
• Print options — thermal, A4, PDF, WhatsApp
• Warranty period — per product
• IMEI serial — for serialized items
• Reversal — wrong sale cancelled, full audit log

No notebooks. No forgotten accounts. Every sale in its place.

What you can do with a sale

Before & After BMS

Same sale. Same customer. Just a complete record.

DigitalNation Support — when a sale gets messy

Sometimes the wrong product is sold. Sometimes a customer returns something. Sometimes a sale gets entered twice.

Don’t worry. DigitalNation Support is with you:

• Verify the wrong sale
• Restore stock through cancellation
• Correct ledger entries through reversal
• Release the IMEI back to available
• Via WhatsApp or call, quickly

We never change your data silently. Every correction is dated and logged.

Two types of sales

Type 1 — Counter Sale (Walk-in)

What it is: A customer walks in, buys an item, pays, and leaves — no need to save their details.

When to use: Most sales — fast checkout.

What gets saved:

• Products sold
• Quantity and price
• Payment method
• No customer record — just a phone number (optional, for warranty)

Type 2 — Registered Sale (Customer Account)

What it is: Sale linked to a saved customer — for credit sales, warranty claims, and complete customer history.

When to use:

• The customer is buying on credit
• Warranty needs long-term tracking
• A regular customer whose history you want to keep — see Customers

What gets saved:

• Everything from a counter sale
• Plus: Customer link — so future payments, returns, and warranties connect automatically

How to make a sale (step by step)

Step 1: Click “+ Add Sale” on the Sales page

Step 2: Choose sale type:

• Counter Sale — for walk-in customers
• Registered Sale — for saved customers

Step 3: Add products:

Step 4: Enter payment:

Step 5: Optional details:

• Promised Payment Date (PPD) — when the rest will be paid
• Notes — anything specific
• Discount — amount or percentage

Step 6: Click “Save Sale” — the invoice generates automatically

Invoice options

After saving a sale:

IMEI validation (important)

For serialized products (mobiles, laptops):

• Only in-stock IMEIs appear in the picker
• Once sold, the IMEI is marked sold — cannot be sold again
• IMEI links to the customer — useful for warranty claims

If stock is zero: The system blocks the sale with an “Insufficient Stock” message.

Adding a payment later

If the sale was on credit or partial:

Step 1: Open the sale → click “💵 Add Payment”

Step 2: Enter:

• Amount received
• Payment method (Cash / JazzCash / EasyPaisa / Bank)
• Transaction ID (for non-cash)
• Receipt photo (optional)

Step 3: Save — the due amount updates automatically

💡 Pro tip: Enter payments the moment the customer pays. Don’t leave it for later.

Cancelling a sale

When: The customer returned everything, wrong entry, or duplicate sale.

How:

1. Open the sale
2. Click “Cancel Sale”
3. Enter the reason
4. Confirm

What happens automatically:

• ✅ Stock returns to inventory
• ✅ IMEIs become “in_stock” again
• ✅ Ledger gets reversal entries
• ✅ Payment records reverse

⚠️ Important: A cancelled sale is not deleted — it’s marked cancelled. Records stay preserved.

Sale statuses

Search & filters

Search bar: Invoice number, customer name, phone, or IMEI.

Filters:

• Status — Paid / Partial / Unpaid / Cancelled
• Date range — Today / This Week / This Month / Custom
• Payment type — Cash / Credit

Frequently asked questions

Important notes

💡 Enter payments immediately Once the customer leaves, “I’ll do it later” means you’ll forget. Enter the payment when you create the sale.

💡 Always pick the IMEI When selling a mobile, pick the exact IMEI — it’s essential for warranty claims and customer history.

💡 Give discounts in amount, not percentage “500 rupees off” is clear. “10% off” makes the math messy.

💡 Cancel, don’t delete Wrong sale? Cancel it — don’t delete. Records stay, stock returns automatically.

💡 Always fill in the PPD If the customer promised a date, enter it. It makes reminders easier.

Flow

Customer arrives ← Select products ← Enter payment ← Save sale
    ↓
Stock reduces → IMEI marked sold → Customer ledger auto-updates
    ↓
Print (thermal/A4) ← PDF ← WhatsApp
    ↓
Later payment → remaining amount updates
    ↓
Result: Every sale fully recorded, every customer's account clear,
no arguments, no losses.

Related sections

• Customers — Manage buyers and their ledgers
• Products — Simple, variant, and IMEI products
• Installments — Sell on installment plans
• Returns — Handle customer returns
• Reports — Sale summaries, profit, and cash flow

Next: Customers — Manage buyers and their ledgers