Stock & Products Reports
Stock valuation, low-stock alerts, top-selling products, slow movers. Decisions based on numbers, not guesses.
DigitalNation BMS — Stock & Products Reports
The question comes. “Which item is selling the most?”
You’re not sure.
- How are the mobiles doing?
- Chargers, batteries, cables — which sells most?
- Which items are sitting still, not selling?
- What’s my total stock worth?
- Which product gives the most profit?
You dig through the notebook, count, doubt lingers.
And the biggest problem — what to order, what to stop, how to decide?
DigitalNation BMS (Business Management Software) Stock Reports — a clear picture in one click.
Two reports — telling you the complete truth about your stock and products:
- Stock Report — the state of your stock
- Product Report — performance of each product
Decisions now based on numbers — not guesses.
Two reports — two angles
Two ways to understand your stock:
| Report | What it shows |
|---|---|
| Stock Report | What’s there, how much, what’s the value |
| Product Report | What’s selling, what isn’t |
They’re Tabs 9 and 10 on the Reports page.
Tab 9 — Stock Report
What it is
A summary of your entire stock — what’s there, how much, worth what.
Top cards — quick numbers
| Card | What it tells you |
|---|---|
| Total products | How many different items |
| Total units | How many pieces in stock |
| Stock value | Based on purchase price |
| Retail value | Based on sale price |
| Low stock | How many running low |
| Out of stock | How many finished |
Location: /vendor/reports → Stock Report
Highlight: 6 cards, value, low stock, out of stock
Graphs
- By category — pie chart (mobiles, accessories, batteries, etc.)
- Stock value trend — over time
- Top 10 products — highest value items
Table — each product’s detail
| Product | Category | Stock | Purchase price | Sale price | Value |
|---|---|---|---|---|---|
| Samsung A15 | Mobile | 12 | 35,000 | 42,000 | 420,000 |
| Battery China | Accessory | 63 | 200 | 345 | 12,600 |
| Charger | Accessory | 8 | 180 | 250 | 1,440 |
| OPPO A6 (4/128) | Mobile | 5 | 28,000 | 34,000 | 140,000 |
Click any row → full product detail
Colour indicators
- Green — stock healthy
- Yellow — low stock alert
- Red — out of stock
Filters
| Filter | What it does |
|---|---|
| Category | One specific type |
| Brand | One specific brand |
| Status — healthy / low / out | Only specific products |
| Value threshold | 50,000+ or 100,000+ |
| Product type | Simple / variant / IMEI |
PDF print
- Click “PDF” → full stock report
- For suppliers — order list
- For yourself — monthly picture
- For banks / loans — stock as collateral proof
When to use
| Occasion | Why |
|---|---|
| Every week | Check stock status |
| Before placing an order | What to order? |
| Annual comparison | Business growth |
| Bank / loan | Stock as collateral |
| Insurance | Picture for the policy |
| Loss assessment | In case of theft or damage |
💡 Pro tip: Save the stock report PDF at month-end. At year-end, compare 12 months — is stock growing or shrinking?
Tab 10 — Product Report
What it is
Sales performance of each product — which sells most, which lags behind.
Top cards — quick numbers
| Card | What it tells you |
|---|---|
| Top products | Best sellers |
| Total products sold | How many distinct items sold |
| Average daily sales | Average per product |
| Not sold | Items listed but not sold |
| Highest profit | Which item earned most |
| Lowest profit | Which item lost money |
Location: /vendor/reports → Product Report
Highlight: 6 cards, top products, profit
Graphs
- Top 10 products — bar graph (how many sold)
- Category performance — sales by category
- Profit graph — per product
- Sales over time — line graph
Table — each product’s performance
| Product | Units sold | Total sales | Avg price | Profit | Margin |
|---|---|---|---|---|---|
| Samsung A15 | 18 | 756,000 | 42,000 | 126,000 | 17% |
| Battery China | 145 | 50,025 | 345 | 21,025 | 42% |
| Charger | 62 | 15,500 | 250 | 4,340 | 28% |
| OPPO A6 (4/128) | 22 | 748,000 | 34,000 | 132,000 | 18% |
Click any row → full detail (every sale, every customer)
Slow-moving products — spotting opportunity
If a product isn’t selling:
- It’s sitting in stock
- Markup too high
- Marketing too low
- Or it’s a slow mover
The report shows which products lag behind.
Filters
| Filter | What it does |
|---|---|
| Date range | Today / This Week / This Month / This Year / Custom |
| Category | One specific type |
| Brand | One specific brand |
| Product | One specific item |
| Profit threshold | High/low profit items |
PDF print
- Click “PDF” → full report
- For yourself — business guidance
- For suppliers — what to order
When to use
| Occasion | Why |
|---|---|
| Month-end | What sold, what didn’t |
| Before a new order | What to order? |
| Increasing profit | Which item gives most profit? |
| Reducing stock | Which is sitting idle? |
| Marketing plan | What to promote? |
| Annual analysis | Trends, growth |
💡 Pro tip: Every month, list your Top 5 and Bottom 5 products. Increase stock of top sellers, rethink pricing or promotion for the bottom ones.
Before & After BMS
| Before | With BMS |
|---|---|
| Stock count — hours | One click, immediate |
| “What sold?” — guesswork | Accurate number, live |
| Which item is idle? — no idea | Instant identification |
| Order decision — guesswork | Based on numbers |
| Profit comparison — hard | Graph, one glance |
| Which gives more profit? — no idea | Margin %, immediate |
| Annual trend | Clear on the graph |
| Making PDFs is hard | One click, WhatsApp |
Same stock. Same products. Just a complete picture, correct decisions.
DigitalNation Support — when a report gets confusing
Sometimes a number doesn’t look right. Sometimes a product doesn’t appear in the expected list. Sometimes the margin calculation seems off.
Don’t worry. DigitalNation Support is with you:
- Verify the numbers
- Understand margin calculation
- Filter settings explained
- Help extracting the right report
- Via WhatsApp or call, quickly
We never change your data silently. Every change is dated and logged.
Frequently asked questions
What's the difference between Stock Report and Product Report?
- Stock Report — what’s there, and its value
- Product Report — what sold, and its profit
How do I know which item gives the most profit?
Product Report → sort by “Profit”. Top items appear first.
What if a product isn't selling?
Look at the “Not sold” card in Product Report. Stock shows in yellow or red.
Can I view the report for just one product?
Yes. In the Product Report, use the product filter — just that one.
Is stock value based on purchase or sale price?
Both appear:
- Stock value — purchase price
- Retail value — sale price
- Difference — potential profit
Is the low-stock alert automatic?
Yes. For each product, you set a threshold (e.g., 5 units). When stock falls below, an alert appears.
Can I view reports on mobile?
Yes. Fully mobile-responsive.
Is the PDF in Urdu?
Yes. In Urdu mode, the PDF generates in Urdu (RTL).
Can I send the report to my supplier?
Yes. Build the PDF → send on WhatsApp.
Can I see old reports?
Yes. In the Date range, enter old dates.
How do I find products that aren't selling?
Product Report → sort by “Units sold” — from lowest to highest. The bottom ones aren’t selling.
Is the margin calculation automatic?
Yes, if you’ve entered the purchase price for the product.
Can I view multiple products in one list?
Yes. Use category or brand filter — all products in that group.
Important notes
💡 Check stock weekly Every week, Stock Report — low stock and out of stock immediately visible. Order on time.
💡 Top 10 products list From Product Report — what’s selling, clear picture. Increase their stock.
💡 Look from a profit angle High sales alone aren’t enough — check profit percentage too. If a slow seller gives higher margin, promote it.
💡 Focus on slow movers Products not selling — reconsider their price, packaging, or promotion.
💡 Give orders based on numbers Before ordering from a supplier, check the report. Order only what sells.
💡 Preserve the PDFs Every month’s PDF — annual comparison, tax, insurance, bank — all easier.
Flow
Dashboard ← Reports ← Stock / Product Report
↓
Stock Report: what's there, how much, value
Product Report: what sold, what profit
↓
Cards ← graphs ← tables
↓
Top products ← slow movers ← categories
↓
Date range ← filter ← PDF
↓
Result: orders on numbers, accurate stock,
easy decisions, clear profit.Related sections
- Reports Overview — Overview of all 10 reports
- Sales & Purchases Reports — Sales and purchases
- Ledger Reports — Customer and supplier accounts
- Financial Reports — Cash flow, profit & loss
- Products & Inventory — Complete product management
Next: Settings — Complete configuration of your account