DigitalNation BMS — Supplier Portal

The supplier calls every week.

“Bhai, send the account.”

First week, second week, third week. You build a PDF, send it on WhatsApp. He looks, checks, then forgets. Next week — the same call.

Sometimes you’re busy, no time to prepare the PDF. The supplier wonders — “Does he have the correct account?”

Or — he hesitates to sell on credit, because he can’t judge how your payments have been.

DigitalNation BMS (Business Management Software) shows the supplier — automatically.

When you add a supplier, the system automatically creates a portal account for them.

The supplier receives login details by email. They log in themselves.

Now your work is done — everything they need is right there:

• Total purchases with you
• Total payments made
• Outstanding balance — exact to the rupee
• Returns record
• Every transaction, dated
• PDF download — for their records

The supplier cannot edit anything — read-only. Your data is fully protected.

Your calls reduced. Your time saved. Supplier’s trust stronger.

What the Supplier Portal shows

When the supplier logs in:

• Dashboard — summary of all vendors
• Your separate ledger — full history
• Every purchase — date, products, amount
• Every payment — date, method, amount
• Outstanding balance — running account, live
• Returns record — what came back
• PDF download — any ledger or receipt
• Own profile — contact details

Everything they ask for — they check themselves.

What the supplier cannot do

⚠️ The supplier can only read — no edits allowed.

• ❌ Cannot edit any purchase
• ❌ Cannot enter any payment
• ❌ Cannot record any return
• ❌ No access to your other information
• ❌ Cannot see other suppliers’ data
• ❌ Cannot see your customers’ information

Only their own account — only theirs.

Before & After BMS

Same supplier. Same relationship. Just your time saved, trust growing.

DigitalNation Support — when the portal gets messy

Sometimes the supplier forgot the password. Sometimes the email went wrong. Sometimes login isn’t working.

Don’t worry. DigitalNation Support is with you:

• Reset the password — for the supplier
• Resend the email — if it went wrong
• Fix login issues
• Create a new account if necessary
• Via WhatsApp or call, quickly

We never change your data silently. Every change is dated and logged.

How the portal account is created — automatically

Step 1: You add a supplier

Step 2: The system automatically creates a portal account:

• Login user — the supplier’s phone number
• Temporary password — sent by email

Step 3: The supplier receives an email:

• Portal address — supplier.digitalnation.com.pk
• Username — their phone number
• Temporary password
• Instructions to change password on first login

Step 4: The supplier logs in, changes the password, and starts viewing

Portal dashboard — what the supplier sees

Step 1: The supplier opens supplier.digitalnation.com.pk

Step 2: Logs in with their phone number and password

Step 3: The dashboard shows:

Step 4: Click any vendor → full ledger

Ledger with you — complete detail

When the supplier selects your name:

• Every purchase — date, products, amount, invoice number
• Every payment — date, method, transaction ID
• Every return — date, products, reason
• Outstanding balance — live
• PDF download — any range

They check themselves — no need to call you.

Multiple vendors — one portal

If the supplier serves several shops:

• One login — access to all vendors
• Separate ledger — each vendor has their own
• Combined total — across all
• Filter — for one specific vendor

One account — a complete business picture.

Password reset — how you help

When: The supplier forgot the password, or can’t log in for the first time.

How:

Method 1 — The supplier themselves:

1. Open supplier.digitalnation.com.pk
2. Click “Forgot Password?”
3. Enter the email
4. System sends a reset link

Method 2 — You help:

1. Suppliers → select the supplier
2. Click “Resend Portal Access”
3. System emails new login details

Method 3 — DigitalNation Support:

• If the issue continues, contact us

Telling the supplier about the portal

When adding a new supplier:

💡 Pro tip: Tell the supplier on the spot — “Bhai, you have your own portal. I won’t send extra PDFs — you’ll check yourself.”

Benefits:

• They’re prepared
• They check instead of asking
• Your professional approach shows

If the supplier isn’t tech-savvy:

• Teach them — a 5-minute job
• Or — tell their son / nephew / partner
• Or — do a guided login the first time

Most suppliers start checking themselves after 2-3 times.

How to check if the supplier has logged in

When: You want to know if the supplier has viewed the portal.

How:

1. Suppliers → select the supplier
2. “Portal” tab
3. Shows:

If over 30 days since last login:

• Send them a gentle reminder
• Or teach them again

Frequently asked questions

Important notes

💡 Tell every supplier When adding a new supplier — while they’re sitting with you — mention the portal. They’ll get used to checking themselves.

💡 Always enter the email When adding a supplier, always enter the email. Portal access arrives there.

💡 Help with first login Sit with the supplier for the first login. A 5-minute investment — a lifetime of benefit.

💡 Give them password reset power Remind the supplier every 3 months: “If you forget the password, reset it from the portal.”

💡 Break the PDF habit Stop the weekly PDF-sending habit. With the portal, they check themselves. Your time saved.

💡 Watch the login status If the supplier hasn’t logged in for 30 days, gently remind them.

Flow

You [add a supplier](/guide/suppliers) ← with email
    ↓
System auto-creates portal account
    ↓
Email to supplier → username, password, address
    ↓
Supplier logs in ← changes password
    ↓
Sees all their vendors ← separate ledger for each
    ↓
Your calls reduced → PDF sending work gone
    ↓
Result: Transparent accounts, stronger trust, your time saved.

Related sections

• Suppliers — Complete supplier management
• Purchases — Purchases and supplier ledger
• Reports — Purchase reports

Next: Customer Portal — The customer’s own account