DigitalNation BMS — Settings

One day, something needs to change.

The shop’s number changed. The invoice prefix doesn’t look right. The return period needs to go from 7 days to 14. You want to upload your own logo.

You open the system — where do you do all this?

You look around the menu. Some things in profile, some in business, some in general settings. Everything scattered.

Half an hour gone for a small change.

And sometimes you can’t even find where to change what — so you just give up.

DigitalNation BMS (Business Management Software) — everything in one place, clean.

All settings are organised into 11 sections — each in its own place:

• Profile — your name, phone, photo
• Business — shop name, logo, address
• Products — invoice prefix, low stock alerts
• Returns — return period, terms
• Services — repairs, warranty
• Notifications — what alerts you want
• Messaging — SMS, WhatsApp, email
• Preferences — currency, date format
• Security — password, sessions
• Package — your subscription
• Plus Mode — extra features

Everything in one place — find in 2 seconds, change in 1 minute.

Section 1 — Profile

What it is

Your personal record — name, phone, photo, social links.

What you can change:

Field	What
Name	Your name
Phone	Mobile number
WhatsApp	If different
Email	For contact
CNIC	ID card number
Address	Full address
City and area
Photo	Profile picture
Facebook	Your page
Instagram	Your handle

How to change:

Step 1: Settings → Profile

Step 2: Type in whichever field you want to change

Step 3: To upload a photo — click “Upload Photo”

Step 4: Click “Save”

💡 Pro tip: Create a Facebook / Instagram page for your shop. Link it here — customers can find you easily.

Section 2 — Business

What it is

Your shop’s complete details — printed on invoices, receipts, and PDFs.

What you can change:

Field	What
Business name	Official shop name
Business phone	Shop’s number
Logo	Shop’s logo (image)
Address	Full shop address
City
Tagline	e.g., “Quality promised”
Thank-you message	On invoice (optional)

How to change:

Step 1: Settings → Business

Step 2: Change the details

Step 3: To upload a logo — click “Upload Logo” (square image, PNG/JPG, 512x512 recommended)

Step 4: Click “Save”

💡 Pro tip: A simple logo prints cleanly on invoices. Complex designs blur when scaled small.

Section 3 — Product Settings

What it is

General settings related to products and invoices.

What you can change:

Setting	What it does	Example
Purchase invoice prefix	Start of purchase invoice	DNP-2026-...
Sale invoice prefix	Start of sale invoice	DNI-2026-...
Low stock alert threshold	When to alert	5 units
Auto SKU	For new products	Yes
Use barcode	If you scan barcodes	Yes

How to change:

Step 1: Settings → Products

Step 2: Change whichever setting

Step 3: Click “Save”

💡 Pro tip: Make the invoice prefix reflect your business name — e.g., AHT- (Ahmed Traders).

Section 4 — Returns Settings

What it is

Terms around returns — how many days, what conditions, what policy.

What you can change:

Setting	What it does
Return period (sales)	How many days a customer can return
Return period (purchases)	How many days you can return to a supplier
Return under warranty	Separate policy for warranty items
Damaged item	Behaviour on damage
Refund method	Cash / credit note / exchange

How to change:

Step 1: Settings → Returns

Step 2: Make changes

Step 3: Click “Save”

💡 Pro tip: 7 days is common for mobile shops. Adjust to your business type.

Section 5 — Services Settings

What it is

Repair and warranty settings — if you offer this service.

What you can change:

Setting	What it does
Repair jobs enabled	Service on / off
Job number prefix	Start of job number
Warranty (repair)	Warranty duration on repairs
Device password mandatory?	Require customer to provide password
Delivery confirmation	Signature / photo mandatory?

How to change:

Step 1: Settings → Services

Step 2: Make changes

Step 3: Click “Save”

Section 6 — Notifications

What it is

Which events should notify you — customers, installments, warranty, etc.

What can be changed:

Notification	Meaning
New sale	Alert on every sale
Low stock	When product runs low
Installment reminder	On installment due date
Warranty expiry	Before warranty ends
Payment received	When customer pays
Package expiring	Before subscription ends

An on / off toggle for each — you control.

💡 Pro tip: Keep low stock and warranty expiry on — those two alerts give the most benefit.

Section 7 — Messaging

What it is

The channel you use to reach customers / suppliers.

What can be changed:

Setting	What it does
WhatsApp	Default number for auto-messages
SMS	If you use SMS service
Email	Contact email
Auto-messages	Pre-written reminder templates

Examples of auto-messages:

• Reminders: “Bhai, the installment date has arrived…”
• Warranty: “Your product’s warranty expires on [date]”
• After sale: “Thank you, your bill is ready”

Section 8 — Preferences

What it is

Your everyday preferences — how you like to view things.

What can be changed:

Setting	Options
Currency	PKR (default)
Date format	DD/MM/YYYY or MM/DD/YYYY
Language	English or Urdu
Theme	Per-business colour
Time zone	Asia/Karachi (default)
First day of week	Monday / Sunday

💡 Pro tip: To work in Urdu, select Urdu — the whole app switches to Urdu (with RTL).

Section 9 — Security

What it is

Protecting your account — password, sessions, devices.

What can be changed:

Setting	What it does
Change password	New password
Active sessions	Which devices are logged in
End session	Log out from any device
Two-factor (2FA)	If enabled
Last login	When you last logged in

How to change password:

Step 1: Settings → Security

Step 2: Click “Change Password”

Step 3: Enter old password

Step 4: Enter new password (min 8 chars, one uppercase, one lowercase, one number)

Step 5: Confirm new password

Step 6: Click “Save”

⚠️ Warning: Don’t share your password with shop staff. If you need to give access, create a separate account.

Section 10 — Package & Billing

What it is

Your subscription details — which plan, until when, what price.

What you can see:

Field	Meaning
Current plan	Monthly / Quarterly / Annual / Lifetime
Price	Your monthly amount
Started	When it began
Expires	When it ends
Days remaining	How many left
Payment history	List of your payments
Invoices	PDFs of past payments

To upgrade:

• Click “Upgrade”
• Select a new plan
• Details in Subscription

Section 11 — Plus Mode

What it is

Extra features — for businesses that need them.

What’s included:

Feature	What it does
Cash register	Daily open / close
Shift management	Staff shifts
Bank reconciliation	Match with bank statements
Accounting periods	Year-end closing
Cheque management	Full cheque tracking
Multi-location	Multiple branches
Staff / Salesman	Staff accounts
Multiple roles	Different permissions

💡 Note: These features are premium — with a separate subscription. You only see what you’ve enabled.

Before & After BMS

Before	With BMS
Each setting in a different place	One page — 11 sections
What setting is what? — no idea	Clear names, clear places
Ask for help to change	Do it yourself
Forget previous settings	Live, always viewable
Hard on mobile	Fully mobile-responsive
No record of changes	Audit log, every change preserved

Same settings. Same business. Just everything in one place, clean.

DigitalNation Support — when a setting gets confusing

Sometimes a setting can’t be found. Sometimes it doesn’t seem to apply. Sometimes everything suddenly resets.

Don’t worry. DigitalNation Support is with you:

• Find the setting
• Understand the impact — where it applies
• Revert if applied incorrectly
• Via WhatsApp or call, quickly

We never change your data silently. Every change is dated and logged.

Frequently asked questions

Does a settings change take effect immediately?

Mostly yes — name, address, logo — immediately. But some (like invoice prefix) apply only to new sales.

Can I change an old sale's invoice number?

No. Invoice numbers auto-increment — part of the audit trail.

What's the difference between Profile and Business?

• Profile — about you (the owner)
• Business — about your shop

Is the business logo mandatory on invoices?

Not required, but strongly recommended.

Will changing the return period affect old sales?

No. Old sales keep the old policy.

Can I set a low-stock alert per product?

Yes. The general threshold is here; per-product is in Products.

What happens when I enable repair jobs?

The Repair Jobs section appears in your menu.

Is there a record of settings changes?

Yes. Every change has an audit log — date, time, old and new value.

What if a setting is accidentally broken?

Contact DigitalNation Support immediately — the last valid value can be restored.

Can I reset settings to default?

Section by section — yes. A “Reset to Default” button in each section.

What should the password be?

At least 8 characters — one uppercase, one lowercase, one number.

Is 2FA mandatory?

No, but strongly recommended if your account has high-value transactions.

Why does the time zone matter?

Notifications and reports use the correct date. For Pakistan — Asia/Karachi.

Will it work without Plus Mode?

Yes. Plus Mode is an extra — daily work is complete without it.

Important notes

💡 Review every setting once Spend 20 minutes at the start — a full round of settings. You’ll never have to hunt again.

💡 Always add the business logo Logo on invoices — professional image, customer trust.

💡 Turn notifications on Low stock and warranty expiry — turn on. Others as needed.

💡 Keep a strong password 8+ chars, one uppercase, one lowercase, one number. Don’t share with staff.

💡 Work in Urdu Preferences → Language → Urdu. The whole app goes RTL, Jameel Noori font.

💡 Watch the subscription date Package & Billing shows days remaining. Renew on time.

Flow

Settings ← 11 sections
    ↓
Profile ← Business ← Products ← Returns ← Services
    ↓
Notifications ← Messaging ← Preferences ← Security
    ↓
Package & Billing ← Plus Mode
    ↓
Change anything ← Save ← Applied
    ↓
Result: everything in one place, every change easy,
every setting clear, no confusion.

Related sections

• Getting Started — Registration and first setup
• Dashboard — Daily summary
• Products — Product settings in action
• Subscription — Package and billing details
• Reports — Settings that affect reports

---

End of the User Guide.

You’ve reached the end of the Documentation. For anything else — DigitalNation Support is always here.